VIRTUAL | MAY 24-27
Speaker Tips for Virtual Presentations
Please be sure you have the most updated version of Zoom.
It is highly recommended that you are hard wired into the internet by plugging the router directly to your computer using an ethernet cable and then disconnect from WiFi. Do an internet speed test to ensure you have a solid connection for a great experience. You will want an upload and download of at least 4.
Disconnect from all Distractions:
Please turn off all outside distractions by turning off email, closing all other programs, files, and notifications and minimizing surrounding distractions. Carve the time out of your day, just as you would an in-person meeting.
Be sure to join Zoom early, as indicated in your calendar invite, or even a few minutes earlier.
If you are moderating, be sure to have ample, clear and direct communication to your panel prior to the virtual presentation. Review all the tools provided to you including all directions sent in advance.
Sound, Camera and Lighting:
Make sure your face is well lit from the front, and make sure you are not backlit (for example, do not have a window behind you). Also, take a lens cloth and clean off your computer’s camera. Check your audio settings. Audio quality is key, so testing with a colleague or friend prior to the event is imperative to the success of your presentation. Check all of these items before you start your meeting.
Position your camera to be at eye level and centered if at all possible. If necessary, prop books under your laptop to raise the height of your laptop. Speakers are much more engaging when they appear at eye level and it can be very distracting to the viewer if they are looking up or down at you.
Dress to Impress:
Put on a nice top to complement your own style and brand standards set forth by your company. Solid colors work best.
Declutter Your Surroundings:
Working from home or from your office, do whatever you can to make your surroundings tidy and buttoned up. Move the stack of papers and files out of camera view, if working remote, make sure your surroundings are professional. Whatever you can do to clean up and button up your surroundings, do it. Solid, uncluttered wall and backgrounds are best.
This goes beyond the mute button. Turn off your email, any other notifications that may distract you and your attendees. Also, try to limit your surrounding noise including dogs, kids, etc. Whatever you can do to control background noise, make it happen.
This may seem like a no-brainer but if you aren’t 100% comfortable on camera, it will show and even if you are 100% comfortable, it’s always good to practice. Watch for the ‘ums’, slow down, sit up straight and prepare a few questions in the event the Q&A is slow. Also, make eye contact, AKA look at the camera whenever possible. Keep your slides clear and concise. If more info is warranted, direct the attendee to a PDF or supplemental materials.
There are plenty of ways to engage and interact with your audience when hosting a virtual event. If in a webinar format encourage use of polls, chat, Q&A, etc. Your attendees want to be engaged the same as if they were live and in person.
We have all been to virtual presentations where the speaker read off the slides, and it felt more like an obligation than a fun and engaging experience. Be relatable, tell a joke, be real and smile! Your attendees will feel like a breath of fresh air with a fresh and exciting presentation.